Especialista Gestão Projetos I - Global Conservation Strategy Analyst

Accountabilities

• Project and Program Management: Coordinate the technical and operational management of multiple conservation projects and programs, ensuring alignment with organizational strategies, established methodologies, and conservation priorities.
• Strategic Alignment and 2030 Goals: Connect project activities and deliverables with intermediate outcomes and long-term conservation objectives, supporting the implementation of strategic goals through effective planning, monitoring, and evaluation.
• Portfolio Coordination: Monitor initiatives across different territories and conservation landscapes, including protected areas, public forests, freshwater systems, and other priority ecosystems throughout the Brazilian Amazon.
• Planning and Execution: Develop and maintain project action plans, work plans, schedules, milestones, responsibilities, dependencies, and deliverables to ensure efficient implementation and timely completion.
• Monitoring and Performance Measurement: Support the definition and tracking of indicators, targets, data sources, responsible parties, and verification methods to measure progress and evaluate project effectiveness.
• Operational Excellence: Maintain accurate and up-to-date project information in Smartsheet, integrating schedules, activities, budgets, risks, dependencies, and performance indicators into a coherent portfolio management system.
• Financial and Budget Monitoring: Track program budgets and expenditure, promote efficient resource allocation, and ensure financial execution aligns with approved work plans, compliance requirements, and funder expectations.
• Reporting and Data Analysis: Develop dashboards, periodic reports, executive summaries, and strategic analyses that communicate project progress, highlight delays and data gaps, identify critical risks, and support leadership decisions.
• Quality Assurance and Accountability: Organize and validate project evidence, ensuring data accuracy, consistency, traceability, and readiness for data quality reviews, peer reviews, audits, and funder reporting.
• Risk Management and Problem-Solving: Identify operational challenges, project interdependencies, implementation risks, and emerging issues, recommending practical technical solutions and adjustments within established decision-making guidelines.
• Cross-Functional Collaboration: Facilitate coordination among internal teams, programs, external partners, and relevant stakeholders to promote alignment, information sharing, and effective project delivery.
• Technical Guidance and Capacity Building: Provide technical support to colleagues involved in project implementation, encourage the exchange of knowledge, and promote project management best practices without formal line-management responsibilities.
• Continuous Improvement: Identify and introduce relevant project management frameworks, tools, processes, and team routines to strengthen operational efficiency, organizational learning, and portfolio performance.
• Partnership Engagement: Collaborate with internal and external partners to facilitate project management training, strengthen institutional relationships, and support the development of effective management practices.
• Institutional Representation and Compliance: Represent the organization in relevant multi-stakeholder forums and collaborative initiatives, in coordination with leadership, while adhering to internal policies, ethical standards, legal requirements, and accountability procedures.
• Information Management: Maintain the integrity, confidentiality, organization, and traceability of project documentation, financial information, and performance data.
• Field and Travel Support: Travel when required to support project activities, including work in remote locations with varying weather conditions and potentially physically demanding terrain.

Requirements

• Education: A completed bachelor's degree is required.
• Relevant Experience: At least three years of experience in project and program management, preferably in conservation, environmental initiatives, or related fields.
• Project Management Expertise: Demonstrated experience managing multiple projects, coordinating interconnected activities, monitoring deliverables, and ensuring alignment with strategic objectives.
• Complex Organizational Environments: Ability to work effectively across multidisciplinary teams, multiple stakeholders, and matrixed organizational structures.
• Leadership and Coordination: Experience coordinating multiple workstreams, providing indirect leadership, supporting colleagues, and integrating initiatives without necessarily having formal people-management responsibilities.
• Planning and Organizational Skills: Strong organizational abilities, prioritization skills, and attention to detail, with the capacity to manage competing deadlines and maintain accurate project documentation.
• Monitoring and Reporting: Ability to analyze project performance, track indicators, monitor budgets, prepare reports, and translate operational information into actionable insights.
• Risk Assessment and Decision-Making: Strong analytical and problem-solving skills, with the ability to identify operational risks, assess dependencies, and recommend practical solutions at the tactical level.
• Stakeholder Engagement: Excellent collaboration and relationship-building skills, including the ability to facilitate communication, coordinate partners, and integrate different technical and operational perspectives.
• Communication Skills: Strong written and verbal communication skills in Portuguese, with the ability to prepare clear reports, communicate project updates, and support effective knowledge sharing.
• Project Management Tools: Ability to use project management platforms and reporting tools; experience with Smartsheet is particularly relevant to maintaining project plans, dashboards, and portfolio information.
• Financial and Data Management: Understanding of project budgeting, resource allocation, performance monitoring, data quality, documentation, and accountability requirements.
• Continuous Improvement Mindset: Proactive approach to identifying opportunities for improvement, sharing lessons learned, exploring new frameworks, and strengthening project management practices.
• Professional Integrity: Commitment to confidentiality, accuracy, ethical conduct, compliance, and responsible management of organizational resources.
• Travel Availability: Willingness to travel as required, including to remote conservation sites and locations with challenging environmental or terrain conditions.
• Preferred Certification: An active internationally recognized professional certification is an advantage.
• Preferred Amazon Experience: Previous experience working on conservation or environmental projects in the Brazilian Amazon is desirable.
• Preferred Advanced Education: A postgraduate qualification in project management, environmental management, conservation, or a related discipline is an advantage.
• Preferred English Proficiency: Intermediate English is desirable for collaboration in an international environment.
• Preferred Negotiation Skills: Experience in negotiation, conflict mediation, and reconciling different technical and operational priorities is beneficial.
• Location Preference: Candidates residing in a Brazilian state within the Amazon region are preferred.
• Inclusive Recruitment: Candidates who meet all or some of the preferred qualifications are encouraged to apply and demonstrate how their experience and skills can contribute to the role.

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