Junior Administrative Assistant

Accountabilities

• Administrative Support: Assist with daily administrative tasks, helping the team maintain organized workflows and complete routine activities accurately and on time.
• Documentation and Records Management: Update process documentation, maintain accurate records, and ensure files are properly organized according to established procedures.
• File and Document Organization: Upload, categorize, and manage files in Google Drive, following team guidelines to keep information accessible and easy to retrieve.
• Data Entry and Reporting: Perform routine data entry, verify information for accuracy, and support the preparation of basic internal reports.
• Email and Correspondence Management: Monitor general email inboxes, organize incoming communications, and assist with routine correspondence involving clients, vendors, and internal stakeholders.
• Research and Document Preparation: Conduct basic online research, gather relevant information, and assist with preparing, organizing, and handling business documents.
• General Team Assistance: Provide administrative support as needed, follow established processes, and collaborate with colleagues to ensure daily responsibilities are completed efficiently.
• Continuous Learning: Develop administrative knowledge, adopt best practices, and contribute to a positive and productive remote working environment.

Requirements

• Professional Experience: 1–2 years of experience in administration, virtual assistance, office support, or a related role.
• Language Skills: Advanced English proficiency at C1/C2 level and fluency in Spanish, enabling effective communication with international clients and colleagues.
• Digital Skills: Familiarity with Google Workspace or Microsoft Office, including email, document creation, spreadsheets, and file management.
• Organizational Skills: Ability to manage routine tasks, follow instructions, maintain accurate records, and meet deadlines.
• Communication Skills: Good written and verbal communication, with the ability to interact professionally and communicate information clearly.
• Problem-Solving: A practical, resourceful approach to handling routine administrative challenges and learning new processes.
• Attention to Detail: Commitment to accuracy when entering data, organizing documents, and managing administrative information.
• Education: An associate degree or bachelor's degree is preferred.
• Remote Work Requirements: A quiet, dedicated home office, a reliable internet connection with minimum speeds of 10 Mbps download and 2 Mbps upload, and a backup internet connection.
• Availability: Ability to remain in an eligible country without travel commitments during the first four months of employment to support a smooth onboarding process.
• Professional Mindset: A willingness to learn, support teammates, take responsibility for assigned tasks, maintain high standards, and bring a positive attitude to daily work.

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