Accounting Administrative Assistant

About the Role:

We’re looking for an Accounting Administrative Assistant who is organized, detail-oriented, and independent. This is an admin-first role that combines administrative support, data entry, vendor coordination, reporting, and ad hoc operational projects.

You’ll work closely with the CFO, controller, and finance team to keep vendor information, payables workflows, reporting, and store-related tasks organized. This is not a traditional Executive Assistant role; calendar management is not a current priority.

You Will:

• Support Bill.com workflows, including invoice and payable-related data entry.
• Help manage a shared payables inbox and route vendor and store-level questions.
• Maintain and regularly update vendor-management records.
• Track invoice status, follow up on outstanding items, and support vendor coordination.
• Pull and organize reports for finance and month-end needs, including sales and BLS reporting.
• Support landlord reporting and government reporting requirements.
• Assist with new-store setup tasks, including vendor outreach, calls, follow-ups, and checklist items.
• Organize paperwork, documentation, and ad hoc finance projects.
• Navigate Sage Intacct and other systems as needed; training will be provided.

About You:

Your Background:

• Experience in administrative support, accounting administration, finance operations, AP support, or a similar coordination role.
• Strong Excel and/or Google Sheets skills.
• Familiarity with accounting fundamentals, including debits, credits, and chart of accounts.
• Strong spoken and written English.
• Comfortable working full-time during U.S. business hours.
• Highly organized, detail-oriented, dependable, and accurate.
• Able to work independently without frequent check-ins while knowing when to ask for help.
• Comfortable handling changing priorities, recurring processes, and ad hoc projects.
• Professional and confident communicating with vendors and internal stakeholders.
• Comfortable supporting multiple stakeholders across a remote team.