Administrative Coordinator

What You’ll Do

• Create, publish, and maintain accurate rental property listings, including photos, videos, descriptions, and property information.
• Monitor active listings and ensure information stays consistent and up to date.
• Generate client invoices, maintain billing records, track payments, and follow up on outstanding balances.
• Assist with monthly financial reporting and recordkeeping.
• Review and qualify leads and maintain clean, accurate HubSpot CRM records.
• Research property management companies, apartment communities, property owners, and potential clients.
• Identify qualified prospects and research key decision-makers and contact information.
• Verify names, titles, emails, phone numbers, websites, and property details.
• Add and update prospects in spreadsheets and CRM systems.
• Handle additional research and administrative tasks for the sales and leadership teams.

What You’ll Bring

• Previous administrative or coordination experience.
• Excellent attention to detail and strong organizational skills.
• Strong written and verbal English communication.
• Experience with CRM systems; HubSpot is preferred.
• Strong research, data entry, and spreadsheet skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong follow-up skills and a proactive approach.
• Ability to work independently and as part of a team.
• Strong computer skills and ability to learn new systems quickly.
• Property management or real estate experience is a plus.