Executive Assistant

Key Responsibilities:

• Manage the executive's calendar, daily priorities, meetings, and schedule to maintain focus across multiple healthcare operations.
• Monitor and organize multiple executive email inboxes, identifying urgent matters, important communications, and required follow-ups.
• Track simultaneous projects, deadlines, action items, and deliverables to ensure critical responsibilities are completed on time.
• Develop and maintain action plans for active operational projects and proactively follow up with stakeholders.
• Coordinate with clinic leadership and internal teams on operational and administrative priorities.
• Help organize information and workflows across multiple related healthcare businesses and initiatives.
• Support operational projects, including evolving clinic and healthcare business initiatives.
• Learn the organization's clinic, health plan, and related healthcare processes to provide increasingly effective executive support.
• Anticipate upcoming needs, identify potential gaps, and proactively bring priorities to the executive's attention.

Required Qualifications:

• 3+ years of proven experience as an Executive Assistant supporting senior leadership or executives.
• 2+ year of experience supporting healthcare clinic operations, medical practices, health plans, or similar healthcare organizations.
• Demonstrated experience managing executive calendars, inboxes, priorities, and follow-ups.
• Strong organizational and project coordination skills with the ability to manage multiple competing priorities.
• Proactive working style with strong judgment and attention to detail.
• Excellent written and verbal English communication skills.
• Comfortable working independently and taking ownership of follow-through.
• Ability to consistently work during Pacific Time business hours.

Preferred Qualifications

• Familiarity with health plan or healthcare administrative processes.
• Experience supporting multiple businesses, locations, departments, or complex operational projects simultaneously.
• Bilingual proficiency in English and Spanish.
• Experience with digital project management and productivity tools.