Executive Assistant

Key Responsibilities

• Support daily dispatch operations by coordinating schedules and communicating with drivers
• Enter and update customer orders, dispatch information, and internal records
• Manage administrative tasks, emails, reports, and day-to-day operational organization
• Communicate with clients regarding updates, confirmations, and service requests
• Utilize Samsara and other internal systems to monitor deliveries and support operations
• Assist leadership with follow-ups, reminders, and priority administrative tasks
• Help maintain accurate workflows and ensure information is updated promptly
• Adapt quickly to schedule changes and urgent operational needs

Must-Have Requirements

• 2+ years of experience in administrative, operations support, or a similar role
• Strong technical aptitude with the ability to learn new software quickly
• Excellent written and spoken English communication skills
• Experience with scheduling, dispatching, or operational coordination
• Comfortable managing multiple updates, priorities, and changing schedules
• Strong organizational skills with the ability to work independently
• Experience with data entry and maintaining accurate records

Nice-to-Have Requirements

• Experience using Samsara or similar logistics and dispatch platforms
• Background in transportation, logistics, or service-based industries
• Spanish fluency
• Familiarity with CRM or operations management platforms