Podcast Production Coordinator

Key Responsibilities

Pre-Production & Episode Planning

• Participate in episode planning and kickoff meetings.
• Research guest backgrounds, industries, and recent work.
• Develop episode titles and editorial angles.
• Conduct pre-interview preparation calls with guests.
• Maintain and update AI prompt templates used within production workflows.
• Pitch episode concepts and guest recommendations.
• Send guest confirmation emails and preparation materials before recordings.

Guest Management & Communications

• Manage guest outreach and booking communications.
• Vet guest inquiries against show requirements and audience fit.
• Coordinate scheduling logistics and recording preparation.
• Notify guests and stakeholder contacts regarding recording schedules.
• Maintain professional communication throughout the guest experience.
• Send post-recording follow-up communications and gifts.

Recording & Production Support

• Welcome guests and prepare them for recording sessions.
• Conduct audio and video quality checks before recording.
• Support recording sessions through note-taking and production assistance.
• Manage screen sharing and recording logistics.
• Capture real-time show notes and production details.
• Troubleshoot technical issues during live recording sessions.

Audio & Video Post-Production

• Download, organize, and label raw recording files.
• Perform audio cleanup, repair, and enhancement.
• Mix and master podcast audio for distribution.
• Edit full-length podcast episodes.
• Record and integrate episode introductions.
• Export final episodes in required formats.
• Maintain production quality standards across all content.

Social Media & Content Repurposing

• Identify highlight-worthy moments from podcast episodes.
• Create short-form video clips optimized for social media platforms.
• Edit content for audience engagement and platform-specific requirements.
• Source supporting visuals, b-roll, images, and media assets.
• Add captions and accessibility enhancements to content.
• Coordinate creative asset development with design resources.

Distribution & Content Publishing

• Schedule and publish podcast episodes across distribution platforms.
• Manage podcast publishing calendars and content schedules.
• Build and maintain episode landing pages.
• Draft and schedule promotional social media content.
• Support ongoing content distribution initiatives.
• Ensure timely delivery of podcast content across channels.

Reporting & Analytics

• Track downloads, audience engagement, and content performance.
• Compile recurring analytics and performance reports.
• Monitor audience growth trends and engagement metrics.
• Support content strategy through performance insights.
• Participate in content review and performance discussions.

Qualifications Experience

• Proven experience in podcast production, podcast operations, audio production, video production, or a closely related content production role.
• Experience managing podcast production workflows from planning through distribution.
• Experience editing audio and video content.
• Experience supporting guest communications and scheduling.
• Experience publishing content across podcast and video platforms.
• Experience creating social media clips and content repurposing assets.
• Experience managing multiple content projects simultaneously.
• Experience tracking analytics and performance metrics.