Administrative Assistant

About the Role

We are seeking a full time, highly organized and detailed-oriented Administrative assistant to join our team. In this position, you will play a key role in supporting our daily operations and ensuring smooth communication between our team and our clients.

Responsibilities

• Handle client calls and general phone duties with professionalism.
• Utilize task management tools to assign tasks, follow up on them, and ensure timely completion.
• Assist with invoicing tasks, including generating invoices and tracking payments, among others.
• Utilize Google Sheets/Excel to organize, analyze, and present data in a clear and concise manner.
• Use PDF editors to fill out forms, prepare documents, and perform quality assurance checks as required.
• Optional: Provide support in addressing client questions or concerns related to QuickBooks (QB) software.

Qualifications

• At least 1 years of experience as an administrative assistant or in similar roles.
• Proficiency in English, both written and spoken.

Required Skills

• Strong proficiency in Google Sheets/Excel for data management.
• Familiarity with PDF editors for various tasks.

Preferred Skills

• Knowledge of Quickbooks, Adobe Illustrator and/or invoicing tasks are a plus.