Business Filing Assistant

About the position

The Business Filing Assistant is responsible for handling and managing client documents throughout the entire business lifecycle, from formation to dissolution, including amendments and state renewals.

We are looking for a proactive and engaged professional who not only executes tasks but also brings new ideas to improve processes and enhance the department. The ideal candidate is organized, detail-oriented, and agile, with a strong willingness to continuously learn about state-specific requirements and variations in business filing processes.

Your main responsibilities

• Handle the business formation process, including company registrations with state and IRS authorities;
• Manage state renewals;
• Execute amendments and dissolutions;
• Assist and guide clients and internal teams by addressing questions and providing clarifications;
• Communicate with government agencies (IRS, state departments, etc.) as needed;
• Conduct comprehensive document filing tasks in general;
• Identify opportunities for process improvement and suggest new approaches.

Minimum Knowledge, Skills, and Abilities Required:

Education and Experience:

• Advanced English;
• Prior experience in administrative roles, legal assistance, or business operations is preferred, particularly in tasks related to business formation, document management, and interaction with government authorities;
• A bachelor's degree in Accounting, Business Administration, or a related field (pursuing or completed) is a plus but not required.

Skills and Abilities:

• Strong attention to detail, particularly in document management and regulatory compliance;
• Ability to manage processes from start to finish with efficiency and accuracy;
• Excellent organizational skills to effectively manage records, submissions, and deadlines;
• Problem-solving mindset;
• Ability to multitask and handle multiple demands;
• Strong communication skills, as this role requires clear and professional interaction with clients and other departments to provide guidance, answer inquiries, and ensure a seamless experience;
• A proactive approach to learning new processes and technologies