Executive, Personal & Virtual Assistants

As an assistant, you will help executives and teams keep their work organized and moving. Some roles focus on executive calendars, inboxes and personal logistics. Others need administrative support, accurate records or day-to-day coordination.

You do not need to cover every specialty. Tell us which responsibilities you have owned and where you are strongest.

Key Responsibilities:

• Calendar and inbox support: coordinate appointments across time zones, organize incoming messages and flag the items that need attention.
• Executive and personal assistance: arrange travel, reservations and reminders, and keep agreed priorities and follow-ups visible.
• General administration: prepare and organize documents, meeting notes, reports and shared files.
• Data and records: enter and check information in spreadsheets, databases and CRMs, and keep records current.
• Communication and coordination: respond professionally to routine requests, follow up on outstanding information and keep the relevant people informed.
• Task follow-through: track deadlines, surface problems early and close the loop on work you own.

Qualifications:

• 2+ years of experience in executive, personal, virtual or administrative support.
• Clear written and spoken English, careful attention to detail and professional handling of confidential information.
• Practical experience with the productivity tools used in your work, such as Google Workspace or Microsoft Office.
• The ability to explain how you organize priorities, check records and follow through without repeated reminders.
• For the tracks you select, examples of the responsibilities you have personally handled.

Nice-to-Haves:

Experience supporting US-based executives or teams; familiarity with project-management or CRM tools; and experience in the industries you have supported. These are preferences, not requirements for every opportunity.

Resume Submission Guidelines:

Please submit your resume in English as a text-based PDF. Highlight the assistant responsibilities you have personally handled and the tools you use.

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