Executive Assistant

What You’ll Be Doing

• Managing calendars and taking a proactive approach to diary management
• Handling departmental operations, including budget management and opening support tickets
• Coordinating with third-party vendors and external stakeholders to ensure smooth operations
• Facilitating alignment and communication with local regulators and key partners
• Drafting sensitive correspondence and preparing papers for high-level meetings
• Managing multiple projects and priorities, including off-sites and large-scale events
• Processing expenses and card returns with high attention to detail
• Handling confidential information with absolute integrity
• Collaborating with other Executive Assistants across the organisation to share best practices

What You'll Need

• 4+ years of experience as an Executive Assistant or in an operational support role
• The ability to navigate cultural nuances in local negotiations and stakeholder alignment
• Experience managing operational tasks, such as budgets, ticketing systems, or third-party vendors
• Excellent problem-solving skills with a proactive mindset
• The ability to manage high-pressure environments and sensitive information with discretion
• Solid communication skills to handle internal and external correspondence effectively

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